The SB system, and its associated mobile apps, are designed for use by schools and other educational establishments: their purpose is to enable/assist organising, communication and safeguarding processes within the school. EB’s customers are the schools who license the SchoolsBuddy platform.
EB is hosted on the school’s behalf by EB, and we accept responsibility for the physical safety and security of the data. However, ownership of the data rests with the school.
Schools may choose also to deploy the SchoolsBuddy mobile apps, but these apps are dependent on information from the central system; they may be freely downloaded to an individual’s mobile device, but are not useful without authorised access to the EB system.
To fulfil its purpose, the EB system (and sometimes the mobile apps) need to store, or access from other school systems, personal information relating to teachers or students.
WHAT PERSONAL INFORMATION MIGHT SB HOLD?
This depends on how a school chooses to use the system, but might typically include
- Full name
- Unique ID
- Date of Birth
- School name
- Attainment reports
- Parent name
- Pupil, staff and parent e-mail addresses
HOW IS THAT PERSONAL INFORMATION USED?
It is made available to appropriate authorised users within the school community as part of the school’s processes. The EB system includes extensive facilities for controlling who has access to what information, so that appropriate controls may be maintained.
WHEN IS PERSONAL INFORMATION DISCLOSED TO THIRD PARTIES?
SB will only disclose personal information to other parties in very limited circumstances:
- where we are legally obliged to do so, e.g. to law enforcement and regulatory authorities
- where there is a duty to disclose in the public interest
- where the school gives us permission to do so
We will never disclose Personal Information for marketing or other commercial purposes.
HOW CAN USERS KNOW WHAT IS STORED?
This is a matter of school policy and varies from school to school: students, staff and parents may all have different entitlements. EB has extensive facilities to allow a school to make information available in accordance with its policies.
The SB applications may collect anonymous data about how you use our services in order to help us improve future functionality using tools such as Google Analytics and Heap Analytics. No data that personally identifies an individual (such as a name, email address or billing information) is tracked, collected or uploaded. SchoolsBuddy may collect and report on the adoption and usage of specific features, crashes and exceptions and other useful, anonymous metrics.
The Internet is not a secure medium. SB is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
The Website may contain links that make it easy for users to visit other websites. If the user uses the links to leave the Website and visit a website operated by a third party, EB does not have any control over that website. Accordingly, EB cannot be responsible for the protection and privacy of any information which users have provided while visiting such websites. Users should exercise caution and look at the privacy statement applicable to the website in question.
You can choose to restrict the collection or use of your personal information:
By using the Website and not advising EB to the contrary, you consent to EB using the data in the way set out in these terms and conditions.
Under the Data Protection Act 1998, you may request details of personal information that EB holds about you. An official fee will be payable. If you want to make a request, you should contact us.
If you believe that any information EB holds about you is incorrect or incomplete, you should contact us. Any information found to be incorrect will be corrected as soon as possible.
CROSS-BORDER DATA TRANSFERS
You agree to such cross-border transfers of personal information and the data protection laws of the country in which the data may be stored.
UPDATING THIS STATEMENT
CONTACT SCHOOLSBUDDY (EB)
By email to firstname.lastname@example.org or by post to EveryBuddy Ltd, First Floor, Unit 12 Thesiger Close, Worthing, West Sussex, BN11 2RN