Module: Payments

A revolution in the education payments sector

Eliminate payment errors with our event based billing

Alongside all our other modules, our payments feature offers far more flexibility than a standalone payments provider.  With SchoolsBuddy, bookings and fees are linked. Fees are automatically applied when bookings for wraparound care, afterschool clubs, lunches and/or trips are received.  Fees due and paid are automatically debited and credited directly to a parent account for complete transparency, huge time savings, and elimination of payments made in error.

Using our parent wallet system, SchoolsBuddy’s payments module can administer adjustments and credits back to parents for discounts, cancellations, errors and many other administrative needs.  Using the parent wallet keeps adjustments quick and simple without the need for multiple refunds (although if a parent’s credit balance grows too large a refund may be necessary, but our system reduces the frequency).

Childcare vouchers are also very well catered for within our Payments module.

What people say...

“After school and breakfast clubs bookings took me the majority of my day, in addition invoicing parents was incredibly time consuming!! Now apart from the odd parent question or booking query, SchoolsBuddy has revolutionised this process, and now no longer impacts my day at all!”

Jodie Oliver – School Administrator, Hilltop Primary School

Payment Features

Parent Wallet – Credits and adjustments can be received by the parent wallet to reduce admin of multiple refunds.  The parent wallet balance can be used against future payments.
Event Based Billing – Fees are added to a parent account so they can pay from their SchoolsBuddy balance
Upfront payments – Our optional upfront payments feature ensures that to book an event, a payment needs to be made in advance
Childcare vouchers – Create voucher credits against parent accounts so that when they come to pay, they can choose to do so from their voucher balance
Reconciliation – One-click chasing of late payments and real time balances at any level make fees admin a breeze
Reporting – Payment reports are clear, customisable, and accurate
Flexible payments – SchoolsBuddy payments will transform your billing, save you time, and increase revenue through upfront payments – vital when budgets are being squeezed
Allow no-charge bookings – to use the system for more than just chargeable events, but when bookings are required eg. a attendance to a free event
Cap Numbers – it may be necessary to cap numbers to an event, this is possible with SchoolsBuddy
Childcare Vouchers or Non-Payment – SchoolsBuddy can allow certain (pre-selected) parents to opt to not pay upfront, perfect for those using Childcare Vouchers or Staff Children

Find out how we can save your hours of hassle


Consent triggers the fee collection, making it quick and easy for parents to pay directly, and eliminating payments made in error.


Once parents make their selections these are automatically populates into the staff activities module in real time.


View fees at a group/class level, an event/trip level, and even at a pupil level. Easily view and chase late payments, too.

Request a demo to see if we can help you and your school

We understand that everyone is busy, but if you have 30 minutes and Skype, we make it easy