Top Ten Time Savers for Schools

How SchoolsBuddy can save your school time

Using software saves schools time. Even if you are already using a software chances are you have multiple systems to juggle and manage different elements…? SchoolsBuddy can save far more time because all of our features are fully integrated into one single system for parents, staff and in some cases students.

1. School Trips & Parent Consent

No more waiting for and chasing paper reply slips which have been lost at the bottom of a schoolbag.

With SchoolsBuddy, simply distribute consent requests at the click of a button and send to only the relevant parents who can quickly and simply confirm consent.

There is an ability to add detailed information if required, and also to receive notes from parents when confirming consent, eg. who would be picking the child up.

Areas of Time Saving

  • Creating / Printing Paper Consent Forms
  • Chasing Replies
  • Waiting for Parents to Reply
  • Inputting replies into spreadsheet

2. Printing & Photocopying Newsletters

Traditional paper newsletters take excessive time to print or photocopy.  With SchoolsBuddy the need for paper newsletters are eliminated. Instead newsletters can be written in detail into a parent notice, with formatting and media options and sent to every parent in the school at a single click.

The newsletter will sit in the parents SchoolsBuddy message centre, and they will be alerted by an email and (when opted for) a push notification.

Electronic newsletters not only save time, but money (paper, inks) and the environment!

Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

3. After School Clubs – Allocations & Notifications

You know all that time spent with reply slips and spreadsheets?  You won’t know what to do with all the time saved, SchoolsBuddy can accept requests, allocate clubs and notify parents in just a couple of minutes!

Staff can upload details of each club, the maximum number of children and select who the club is available to (ie. year groups).  There is a choice between first come first served, or preference based selections (recommended).

A simple and easy interface allows parents to opt for their club selections for one or multiple children, allowing more than one choice on the same day (by preference) so they can guarantee a club on a particular night.

A single click then allocates pupils to clubs and sends out notifications to parents, and populates their SchoolsBuddy diary.

Areas of Time Saving

  • Printing / Photocopying Club Lists
  • Distribution to classes/pupils
  • Waiting for choices to be returned
  • Inputting into spreadsheets
  • Manual allocation and individual paper notifications

4. Parents Evenings – Creating & Booking

Setting up parents evenings can take less than 15 minutes in SchoolsBuddy, with breaks easily blocked and parents simply being able to book their chosen slots

 

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Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

5. Chasing Outstanding Money

Easier payment options and recording of payments means time needed to chase payments is reduced.

 

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Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

6. Sports Team Selection & Organisation

So much simpler and quicker – simply send out availability requests to pupils for a sports fixture and quickly receive parental confirmation.  Easier to organise and communicate with the relevant pupils/parents about an event.

Sports team organisers can quickly create teams/groups within SchoolsBuddy, to send availability requests to selected pupils via their parents.  Soon, as parents respond with a confirmation or decline, the organiser can see who is available and if any further pupils need to be brought into the group to make up numbers.  Once the players have had their availability confirmed, a quick click confirms their selection and they will get notified of the event they have been invited to, and it will populate their SchoolsBuddy diary.

This event will hold information such as meeting point, address, map and any other vital information about the event.  Any new information about the event will be notified to only those in the group by email (and push notification).

Less time spent choosing players, waiting for their parents to say yes and return a slip, then adding into a spreadsheet, then sending out information as it comes in or changes on separate bits of paper that could get lost.

Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

7. School Closures & Event Cancellations

At the swift click of a button either the whole school or just those relevant to a particular event can be notified of news such as closure or cancellation by multiple methods (SMS/Email/Push Notification)

 

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Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

8. Parents & Staff Communication

A simple interface and grouped recipients makes sending messages and communications to all or a section of parents or staff is quick and easy.

Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

9. Guardian & Medical Lists

Recorded information regarding guardian or medical information is available at the click of a button, simply search for a pupil and see all the relevant details for that child.

 

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Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils

10. Registers ?? &

Recorded information regarding guardian or medical information is available at the click of a button, simply search for a pupil and see all the relevant details for that child.

 

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Areas of Time Saving

  • Printing / Photocopying
  • Distribution of to classes/pupils